How to Make Sure Your e-Newsletters Get Read

How to Make Sure Your e-Newsletters Get Read

People are reading what comes into their email in-box.  In a recent GlobalSpec survey, 56% of the engineering, technical, manufacturing and industrial respondents surveyed said they subscribed to three or more e-newsletters.  The same survey revealed that 46% read e-newsletters either daily or several times a week.  Those are some impressive statistics for industrial marketing communications professionals.

E-newsletters have four main components: headline, copy, links and images. Read how to maximize each component to create e-newsletters that actually get opened!

1.    Headline
Headlines shouldn't be general or vague.  They should persuade, intrigue, or promote specific benefits.

Here are some examples of strong headlines:

• Save Time with New Valve:  Perform Maintenance In-Line (promises to make the readers' job easier and save time)
• Increase MTBF by Changing Wear Ring Material (save money and increase production by switching products)
• Complimentary Material Sample (free offers always grab attention)
• New Tower Packing Provides Higher Capacity  (product offers important benefit)
• Lubricant Products on Sale this Month (save money with the urgency of a limited time offer)

2.    Copy
There are three main types of copy in e-newsletters.  The first is oriented toward a specific product, service, or application.  The second educates, by delivering information that positions your company as an "expert" at what you do.  The third simply conveys any type of update or news related to your company or employees

Follow these tips for all three:

• Be brief and benefit-oriented
• Stay away from features and detailed specs; you'll have something to give them later
• Write directly to the reader, using words like "you" and "your"
• Try asking questions that address potential problems: "Concerned about lost production when pumps are pulled from service for repairs?"

3.    Links
Your ad should contain links that give the reader direction and let them know what they will find on the other side of the link. Here are some examples of links designed to capture leads from qualified prospects:

• Download the white paper
• View the product demo
• Order a sample

These links are more general in nature; they can drive more clicks:

• Visit our Web site
• Learn more
• Compare products

Notice that all of the links are action oriented; they ask the reader to do something.

4.    Images
Make sure the images you choose are visually interesting and relate well to the subject matter.  They should be high quality and professional looking.  If you're selecting an image for another website make sure the image meets the publisher's specs for file type and size.  It's also a good idea to have the image link to a page on your website.  Keep in mind that the same images could also be used in printed marketing pieces such as ads, brochures, trade show graphics, etc. - and don't limit your options by purchasing the smallest (least expensive) file available.  Try to think about how you can maximize the use of any artwork you purchase, and plan ahead.

What type of image should you use?

• If your article concerns a product, include a crisp, clear image of the product or a close up of a section of the product.  If the article is promoting testing of the product, you may instead want to include a chart showing test data.
• When the topic is a service, include a picture of the service being performed or an image that "brings to mind" the service.  For instance, an article about engineering services could include a picture of a casual business person working at a computer.
• If you're promoting a White Paper, brochure, or other printed materials, you can create an image of the cover of the piece that links to the download of the publication.